I just installed Dropbox on another mac in my home. They go to the website, click download and then click install and click OK, then accept your invitation. The installation process is very straightforward and exactly the same process for somebody downloading and installing any cloud service for the first time. In order to use any cloud service (Google, dropbox, onedrive) a user has to download and install an app, there is really no other way around this? In which case yes they will need to set this up. Your points really also apply to any cloud services tool but I am assuming that in most cases they may already have dropbox, google drive etc. Depending on who you are dealing with you really shouldn't need to worry about points 2, 3 and 4.
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